Administrative Coordinator

Mollard Consulting

Mollard Consulting is seeking a full-time administrative coordinator to join their team. Based in New Albany, Mollard Consulting is a small business that serves the nonprofit sector. The administrative coordinator is responsible for providing administrative support to the CEO and team by coordinating office and business support services as well as proofreading and editing client content to ensure the highest standard of quality. The successful candidate will work with the team to coordinate schedules and activities for the company and its clients, ensure prompt attention to client needs, support business functions of finance and human resources and maintain an orderly and efficient office environment. They provide a supportive environment where teamwork, integrity and dedication are their highest priorities. If you are dedicated to helping communities and families thrive, and are looking for a career with a company where all employees can contribute, learn and grow, Mollard Consulting may be right for you.

Key Responsibilities:

Monitor, read and analyze CEO email to determine important and ensure responsiveness
Manage and maintain CEO’s calendar and schedule meetings
Maintain an efficient filing system (paper and electronic)
Proofread and edit content (grants, reports, presentation, proposals, etc.) and submit as determined
Coordinate with graphic designer and printing vendor for client content
Collaborate with team members to research new sources of funding for clients
Prepare and run staff and subcontractor payrolls
Prepare monthly reports for accountant, pay invoices as needed
Other duties as assigned to support the company and its clients

To be a preferable candidate, you are/have:

Demonstrated administrative abilities required
Experience in an office environment with the ability to ensure professionalism and confidentiality required
Nonprofit and fundraising experience highly preferred
College degree preferred
Excellent written and verbal communication skills
Apple operating systems and software; Microsoft Office – Word, Excel, PowerPoint, Outlook
Experience with Project Management software, Gusto payroll platform or similar
Experience using Dropbox, SurveyMonkey, Constant Contact, Google Docs and Google Hangout

You would be a great fit for this team if you are/have:

Organizational skills with a keen attention to detail
Adaptable and collaborative
Ability to proofread/edit
Time management and ability to manage multiple projects at a time
Strong written and oral communication skills
Self-motivated and self-directed
Aptitude to problem solve
Customer service mindset

Please note that they are collaborating with Go-HR to fill this positions. Resumes and a cover letter outlining your compensation expectation must be submitted to http://smrtr.io/dm6SAQ or as directed on the site.

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