12/06/2023

The Top Five Commonly Missed Records In Employee Files

Employee files are a key component of the record-keeping process

For human resources (HR) professionals, there are many things you simply have to get right in order to protect your organization, and record-keeping is one of them. Employee files, also known as personnel files, are a key component of the record-keeping process for any organization. They provide a written history of each employee's tenure with an organization including important information such as pay increases, promotions, disciplinary action, etc.

Additionally, there are several documents that are required to maintain HR compliance at the federal level in the United States. For example, check out the U.S. Department of Labor's reference for federally required new employee documentation.

These documents and comprehensive files can be maintained physically on paper or digitally ideally using a defined data storage strategy supported by an organization's IT department. Many employers utilize the U.S. Department of Labor's (DOL) digital data storage guidelines when developing a digital data storage strategy.

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