Administrative Coordinator

Ohio Association of School Business Officials

About the Job:

Under the direction of the Deputy Executive Director, the Administrative Coordinator position provides administrative and substantive support with a focus on office management, event coordination, and membership.

Primary Responsibilities Include

Office Administrative Support:

  • Performs administrative functions including, but not limited to:  
    - Initiating and preparing memos and other correspondence
    - Taking minutes and maintaining official association documents
    - making photocopies, preparing mailings, and other activities as requested
  • Schedule/manage calendar for staff/operational meetings
  • Provide support and manage related paperwork for OASBO-related programs, such as the OASBO Treasurer Licensure Pathway
  • Coordinate office equipment repair
  • Take inventory and order supplies for the office and facility
  • Work with staff to file reports, including the Joint Legislative Ethics Committee (JLEC) quarterly report
  • Manage room rentals of OASBO professional development center
  • Coordinate travel & conference/meeting registrations for board, staff, committee members
  • Is the friendly and confident voice and face of OASBO
    - Cheerfully and professionally answer all incoming calls
    - Screen and route calls appropriately
  • Assist with the maintenance and recruitment of members
  • Greets office visitors with a smile and friendly confidence
  • Open and distribute incoming mail and special deliveries
  • Organization and maintenance of files and documents
  • Keep common areas clean

Project Management:

  • Create, distribute and analyze surveys regarding programs and events, including utilizing electronic (web-based) survey methods
  • Assist with curriculum and professional planning activities, including, but not limited to:
    - Facilitate communications with speakers, volunteers, etc. prior to, during and after events
    - Manage the “Call for Presentations” process in collaboration with other staff and members
    - Acquire, store and upload content (handouts, bios, etc.) to network and digital library for all 
    - Preparing name badges and sign-in sheets for all events
    - Act as onsite registration coordinator for events
    - Monitor volunteer sign-ups and act as a liaison between volunteer coordinators, committee
       members, and staff
    - Assist with award selection committee duties
  • Manage meeting room setup, food & beverage needs, setup and teardown, audio-visual support for onsite events at the OASBO professional development center

Database Management:

  • Assist with updates and postings in the membership database and/or web-based programs
  • Data entry and updates for membership records, events, volunteers, etc.
  • Respond to general inquiries of current and prospective members
  • Assist with annual membership drive activities

Perform other duties needed or assigned by the Deputy Executive Director or the Executive Director.

Requirements include:

  • College degree preferred or at least five years of relevant experience
  • One year of experience in meeting planning preferred
  • Strong organizational skills and attention to detail with the ability to manage multiple projects while consistently meeting deadlines
  • Strong critical thinking and problem-solving skills
  • Ability to work collaboratively with staff and executive leadership to contribute to all team initiatives
  • Strong interpersonal, oral and written communication skills
  • Knowledge of audio-visual meeting technology
  • Proficient in Microsoft Office, internet and database technologies
  • Must be able to move furniture during room set-ups
  • Must be able to lift 25 or more pounds repetitively
  • Must have a valid Ohio driver’s license and reliable transportation
  • Must be able to work a flexible schedule – some overnight travel required, and some evening events required

Salary: $50,000-$60,000

To Apply: Please email a cover letter and resume to .



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