Administrative Assistant/Program Assistant

Ohio Society of Professional Engineers | Columbus, Ohio

The Ohio Society of Professional Engineers (OSPE) is a 501(c)(6) professional society representing Ohio’s licensed professional engineers. They provide continuing education, professional programs and advocacy. They also work with a related 501(c)(3) organization, the Engineers Foundation of Ohio (EFO), to provide professional education and charitable programs.

Position Description:

Reporting to the executive director, the position is responsible for assisting in the management, committee support, fundraising and membership administration and event planning of OSPE and EFO.

This position requires a strong member and donor focus, attention to detail, reliability and ability to work independently without constant supervision.

Key Responsibilities:

  • Assist executive director with board meeting & committee administration, including preparation and distribution of OSPE/EFO board & executive committee meeting notices, agendas and minutes.
  • Management of administrative programs, such as the Joint Associations Meeting, EFO Scholarship program, OSPE Awards Program, direct mail fundraising program and Benefit Golf Outing.
  • Process mail, incoming phone calls, income and prepare deposits.
  • Manage internal administrative publication, member programs and vendor & contractor relationships.
  • Assist in editing, proofing, printing and bulk mail fulfillment projects and record keeping.
  • Assist in maintaining website and keeping content timely.
  • Assist with in-person and virtual events, meetings and seminars.
  • Assist with membership recruitment & retention and fundraising programs.
  • Some travel required.
  • Additional duties as assigned.

Candidate Desired Qualifications:

  • Some college or equivalent years of experience required.
  • Minimum of two year’s work experience in nonprofit programming or administration preferred.
  • Excellent writing, editing and interpersonal skills required.
  • Knowledge of Word and Excel required.
  • Knowledge of QuickBooks and InDesign graphic design software desirable.
  • Strong attention to detail and accuracy.
  • Well organized and self-motivated; must perform functions and meet deadlines with minimal supervision.
  • Ability to work effectively under deadlines.

We offer a competitive compensation commensurate with experience. OSPE is an equal opportunity employer.

To Apply:

To apply, please send resume with cover letter and three references by email to

The deadline to apply is July 15, 2024.

Printer-Friendly Version