Event Management Assistant

Ohio Petroleum Marketers & Convenience Store Association

PART-TIME, TEMPORARY EVENT MANAGEMENT ASSISTANT POSITION
Ohio Petroleum Marketers & Convenience Store Association
17 S. High St., Suite 810
Columbus, Ohio 43215

DATES: December 15, 2014—June 15, 2015

BASIC FUNCTION
This part-time, temporary Event Management Assistant position provides key support to the Director of Event Management. The position offers supplementary assistance to execute industry-specific educational sessions (in-person seminars, live webinars, etc.), and also provides support (as needed) to fulfill responsibilities associated with a multi-state tradeshow boasting over 4,500 attendees.

KNOWLEDGE REQUIREMENTS

Be proactive, goal-oriented, and a self-starter.
Excellent interpersonal skills; strong written and oral communication skills.
Takes initiative, possesses a strong attention to detail, and is deadline-oriented.
Be flexible, have an entrepreneurial spirit, and be a team-player.
Able to work in a fast-paced environment.

PRINCIPAL DUTIES & RESPONSIBILITIES

Information Management & Data Entry

Provides backup assistance to Director of Event Management in managing electronic event records.
Provides backup support for data entry for industry event registration, including updating existing records and populating appropriate data fields where new information is available.

Event Planning

Assists with planning documents, invitations and lists, mailings, responses, guest lists, etc.
Drafts various event-related correspondence and materials.
Assists with event-related travel activities, including coordinating pre-show preparation.
Generates event reports from online registration database.
Assists with day-of event execution and manages nametags, place cards and table cards and staffs the registration desk at the event, as assigned.

Administrative & Other

Pays close attention to and ensures the highest level of accuracy, quality, timing and other details in all aspects of work products – including grammar.
Responds to external requests for information, materials or assistance in writing and on the telephone.
Provides general administrative support to Director of Event Management as necessary, to include special projects, assembling packets, arranging meeting logistics, etc.
Assists with filing.

EDUCATION REQUIREMENTS
Bachelor’s degree required. Experience such as college work-study, internships, or other events-related experience considered.

TRAVEL
Overnight travel will be required from March 23, 2015 through March 27, 2015, and at such times as deemed necessary for efficient execution of association events.

PARKING
The association will pay a maximum monthly rate of $100.00 for parking expense.

RATE: $15.00/hour

Only applicants meeting minimum qualifications for the position will be considered. No phone calls and no employment agencies please.

Please send cover letter and resume to the attention of Jennifer Rhoads at jrhoads@opmca.org. Please include "Event Management Assistant" in the e-mail subject line.

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